Facilities Administration and Information
The Administration Division of Facilities Planning and Management oversees and manages the administrative and information functions for all of the areas of responsibility of Facilities Planning and Management, including Facilities Master Planning, Facilities Construction, and Facilities Management. The Assistant Director oversees the Administration Division and reports directly to the Director of Facilities Planning and Management.
Fiscal Accounting and Reporting
The Administration Division of Facilities Planning and Management is comprised of individuals with master’s and bachelor’s degrees and multiple years of experience in fiscal management at universities. The unit is responsible for preparing and administering an annual department budget of approximately $1,700,000. The Administration Division maintains fiscal records and procedures for the department, pays service providers, assures compliance with State and University annual reporting requirements, maintains monthly reconciliation records, and ensures that all service providers meet the proper provider qualifications.
Facilities Planning and Management maintains financial records and reports in the USF financial accounting system (FAST) in accordance with applicable State and Federal laws, Florida Statutes and regulations, USF System policies and procedures, and generally-accepted accounting principles.
Procurement/Insurance
Facilities Planning and Management coordinates with the USF Purchasing and Property Services Office to acquire products and services for the effective management of the campus’ physical resources. All purchases fall within the framework of budgetary limitations and the USF policies and procedures. The Assistant Director ensures that funds are available for the specific purchase of all proposed expenditures.
Facilities Planning and Management coordinates with the USF Purchasing and Property Services Office to accurately report
- Planning for space and maintains an accurate inventory of space use and plans as soon as work orders are approved.
- Scheduling of classrooms, auditorium and conference rooms.
- Mechanisms to assign and track all work order types.
- Statistics on average time to complete work orders and improve cycle times.