Events

Internal Applicants

Here are the steps to host your event at the USF Sarasota-Manatee campus:

1) Identify the type of your Internal Event.

There are three types of internal events at the USF Sarasota-Manatee campus. Please determine which event you are holding to better to determine the process you will follow.

Type of Event Description Example Procedure
Internal No additional resources (e.g. IT, communications) Departmental meeting Schedule through 25Live directly
Internal Requires minimal campus resources; rates/fees straightforward Large advisory board meeting Event request form required
Shortened internal approval process
Internal meeting required
Public Events Event, panel or other activity that is intended for more of an external/public audience Dr. Jones speaking on economic development Event request form required
Formal approval
Internal meeting required

2) Contact for Conference and Events.

Alaina Shapiro
Associate Director, Events Management
941-359-4715

Emily Pacula 
Conference and Event Planner, Events Management
941.359.4501

3) Complete and submit the Event Request Form. 

4) When your event is approved, you will be given an estimate of charges; then we will schedule a time to discuss the detailed logistics and technical needs for your event with our professional staff. This required meeting may include USF Sarasota-Manatee campus staff from facilities, communications, IT or other areas and is designed to ensure all details are discussed and properly planned. 

  • Facilities are available during normal University hours of operations only
    Monday- Friday 8:00 a.m. to 5:00 p.m with some limited exceptions.

Prohibitions:

  • The use of University space for outside fundraising is prohibited.
  • The USF Sarasota-Manatee campus is a tobacco and smoke free campus. Pursuant to Policy 0-608 SM, all
    buildings, property and grounds where USF Sarasota-Manatee campus business is conducted are subject to this policy.
  • The USF Sarasota-Manatee campus does not provide rental space for private events that do not support our mission (e.g. private parties, weddings, family gatherings, etc.).